TidyFigure

Employee ID Card Maker

  • 100% free
  • No sign-up
  • Files stay on your device

Upload the employee’s photo and your company logo, enter the name, job title, employee ID and department, then pick a landscape or portrait (lanyard) layout and your brand colour. The badge’s front and back update as you type. Download a print-ready PDF with crop marks, or PNG files for a card printer.

PhotoJPG or PNG
Logo (optional)PNG with transparency is best

Front and back · 300 dpi, standard card size (85.6 × 54 mm)

Print at 100% (actual size) on card stock, cut along the marks, and laminate. Or send the PNGs to a PVC card printer.

Your files are processed on your device and never uploaded.

Results are estimates for general information, not financial advice. Check the figures with your lender, bank or a qualified adviser before deciding.

How to make an employee ID card

  1. Upload the employee’s photo and your company logo.
  2. Enter the company name, employee name, job title, employee ID, department, joining date and validity.
  3. Choose a design and colour. Portrait suits lanyard badges; landscape suits wallets and card holders.
  4. Download a print-ready PDF or PNG images of the front and back.

What to put on an employee badge

  • Front: company name and logo, photo, full name, job title, employee ID, department and an expiry date.
  • Back: “property of” notice and return address, emergency contact, a QR code with the employee’s name and ID, and an authorised signature.

Large, clear names and photos help reception and security staff check people quickly. Avoid putting home addresses or sensitive data on a badge.

Printing

Cards are made at the standard CR80 size (85.6 × 54 mm) at 300 dpi. Print the PDF at actual size on card stock, cut on the crop marks and laminate, or send the PNGs to a PVC card printer. Add a slot punch for a lanyard or badge reel.

Visitor and contractor badges

Use the same tool for visitor, contractor or event passes: change the job title to “Visitor”, set a short validity date, and pick a different colour so they stand out.

Private

Photos and employee details never leave your device: the card is drawn in your browser.

Frequently asked questions

How do I make an employee ID card online?

Add the photo and logo, fill in the details, choose a design and colour, then download the print-ready PDF or PNG images. It’s free and nothing is uploaded.

What size is an ID card?

The standard ID card size is 85.6 × 54 mm (3.375 × 2.125 in), called CR80, the same as a bank card. This tool makes cards at that size at 300 dpi.

Can I print the card at home?

Yes. Print the PDF at 100% (actual size) on thick card or photo paper, cut along the crop marks and laminate it.

Can I add a QR code?

Yes. The back of the card includes a QR code with the name, ID number and organisation. Untick it if you don’t want one.

Are my photos and details uploaded?

No. Everything is drawn in your browser and saved only on your device.

Last updated October 2026 · More finance & business